Whether you provide vehicles or expect employees to drive their own for work purposes, all employers should have a policy to address the issues.
Many employers have ignored this problem in the past, but the Health and Safety Executive has now made it clear that employers have duties under health and safety law to manage the risks faced by their workers on the road. It is therefore vital that employers take steps to reduce the risks associated with driving at work.
Most at risk from driving
Anyone who drives as part of his or her work duties is at risk, delivery drivers can spend their whole working day driving, as can sales reps and maintenance workers.
Legal duties and obligations around driving at work
Employers have a duty to protect employees and members of the public,The Management of Health and Safety at Work Regulations 1999 places a duty on employers to assess and manage risks to their employees and others arising from work activities. This includes vehicles used for work.
In addition, the various UK Road Traffic Acts also have many provisions, which apply to either the vehicles or the drivers. Employers should ensure that they comply with the relevant sections.
Drivers are required to comply with the Highway Code and other guidance relating to driving.
Reducing the risks from driving at work
- Develop a driving at work policy and good practices
- Avoid setting unrealistic delivery schedules or deadlines
- Encourage drivers to drive within speed limits
- Have clear rules about mobile phones
- See that drivers have daily checks so vehicles are roadworthy
- Have a system to report vehicle defects
- Make it clear what action needs to be taken in an emergency
- Ensure drivers are physically fit to drive
- Never let anyone drive while under the influence of alcohol or drugs
- Check drivers have regular eye tests and ensure that any corrective eyewear is worn
- Provide advice on route planning and management
- See that drivers take suitable breaks to prevent fatigue
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