Absence and sickness policy documents and templates

All the following sickness absence documents are included in our Human Resources Folder. Click on the links to discover more about each template. 

Absence sickness policy

Absence sickness forms

Absence sickness letters


Absence and sickness Absence sickness

Holiday absence

Almost every employee in the UK is legally entitled to paid annual leave. An employee that works 5 days is entitled to the maximum amount of statutory paid annual leave of 28 days. Part-time employees are entitled to the same amount of leave on a pro rate basis.
Bank or public holidays do not have to be given as paid leave however an employer may include them as part of statutory leave. Employers may offer extra leave if they wish.

Sickness absence

It is estimated that staff absence and sickness costs businesses billions every year in reduced production and missed orders.  However, staff absence and sickness also damage customer reputation and morale among colleagues trying to cover for missing staff.
It’s a reality of life that people are sick from time to time and will need to take time off. If you don’t have absence and sickness policies in places you could be putting your business in a difficult situation if you don’t know how to deal with it:

Short-term sickness absence

Usually lasts less than a week when an employee returns to work. Any sickness absence / unauthorised absence should be formally reviewed and recorded.

Repeated  sickness absence

Whether certificated or not may form a pattern, e.g. regular time off on Mondays or Fridays.  Where repeated absence and sickness reaches an unacceptable level disciplinary action including dismissal may need to be considered.

Long-term sickness absence

Usually considered to be a period that lasts longer than 2 weeks. Employers need to take a sympathetic view, and be supportive in approach to employees in this situation.  If absence reaches problematic levels an employer may need to evaluate the situation and ultimately dismiss the employee. 

Sickness absence pay

Employers are liable to pay employee's statutory sick pay where they become ill and are absent from work. Under The Statutory Sick Pay Act employers cannot limit, exclude or modify the employee’s right to statutory sick pay.
Your employment contracts should set out what sick pay your employees are entitled to. This will vary from job to job; however, it cannot be less than statutory pay.
There are two types of sick pay: 
  • Contractual or occupational pay
  • Statutory pay
Statutory Sick Pay (SSP) is paid to employees who are unable to work because of illness. SSP is paid at the same time and in the same way as you would pay wages for the same period. As an employer you're responsible for paying SSP to employees who meet certain qualifying conditions.

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