Job description documents and templates

All the following job description documents included in our Human Resources Folder. Click on the links to discover more about the templates. 

 
Job descriptions by sector



Job description forms

 
 

Job description templates Job description 


Job descriptions are an essential tool for managing people. A job description is needed so that both the employer and employee understand the role and its responsibilities. Without a job description it is very difficult for an employee to be accountable for the role.
 
Job descriptions:

  • Clarify expectations
  • Provide a clear description of role
  • Prevent random interpretation of the role
  • Essential in dispute / discipline issues
 
Writing job descriptions is quite straight-forward using our templates start by listing 20-30 job tasks then refine this to around 8-10. Smaller employers generally require staff to cover a wider range of tasks. Therefore the job description might contain a larger list of responsibilities, perhaps 15 -16 however, the number of responsibilities should not exceed 20, or the job description will be ineffective.

Job description tips 

  • Don’t include task details or health and safety procedures in your job descriptions or you will find you need to change them repeatedly every time you change small details. 
  • Don’t put targets into your job description as this doesn’t describe the job.  
  • Don’t use “other ad hoc tasks the manager wants” it indicates that that you chose employees without thought.  
  • Don’t discriminate, the job description must not show any preference according to gender, race, religion, or physical ability.  
  • Be very careful to adhere to relevant employment discrimination law when compiling a job description, job adverts and person-profiles. Don’t make references to race, religion, age, sex, national origin or nationality, or physical or mental disability it's illegal. 
  • When you write your job description think of it as a picture of a job don’t rely solely on a job’s history when putting together a job description, focus you're job description on what your current and long-term needs are.  
  
 
 
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